PF (Provident Fund) Registration and ESIC (Employee State Insurance Corporation) Registration are mandatory social security compliances for certain businesses in India. They ensure financial security and health benefits for employees and are governed by separate legislations.
Documents Required for PF and ESIC Registration
- PAN card of the company.
- Certificate of Incorporation (for Company/LLP/Partnership Deed).
- Address proof of establishment (electricity bill, rent agreement).
- List of employees with salary details.
- Bank account details and canceled cheque.
- Digital signature of the employer.
- Employee Aadhar and PAN (for enrollment).
Registration Process for PF and ESIC
- PF Registration:
- Visit the EPFO Unified Portal (https://unifiedportal-emp.epfindia.gov.in/epfo/).
- Sign up and fill the application form with establishment details.
- Upload required documents.
- Submit application and receive PF registration certificate (PF Code Number).
- ESIC Registration:
- Visit the ESIC Portal (https://www.esic.in).
- Register and fill Form-1 (Employer Registration Form).
- Upload required documents.
- On approval, Employer Code Number and ESIC registration are issued.
Important Compliance After Registration
- Monthly PF and ESIC contributions must be paid before the 15th of the following month.
- Filing of regular returns (Form 5A for PF, Half-Yearly Returns for ESIC).
- Maintenance of employee and salary records.
- Updating exits and joining of employees in the PF/ESIC system.
Penalties for Non-Compliance
Interest and damages for late PF deposits (up to 25% penalty).
Fine up to ₹5,000 and imprisonment up to 2 years for ESIC non-compliance.
Additional interest and penalty charges for delayed filing of returns.